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Useful tips and tricks for working with Gmail on desktop computers

Gmail is one of Google's most Useful services, with over one billion active users worldwide. But unfortunately, sometimes unpleasant things can happen, such as sending a message to the wrong person, hacking an account, or, for example, filling your incoming messages section with unwanted spam. In this article, we want to teach you tips and tricks for working with Gmail that you can use to solve these problems.

Although social networks are very popular these days, Gmail is still one of the most important And the most Useful applications for communication between people are known and the number of users is increasing day by day. But this does not mean that the service has no problems. As mentioned, sometimes without realizing it, you see a section of incoming messages full of spam that you do not know what it is and why it is sent to you. Sometimes you send a message to the wrong person that social networks can delete these days but Gmail does not.

Sometimes your account is hacked Which can usually be easily restored. But no matter what operating system you use, be it Linux or Windows, Mac or even Chromebook, in this article we are going to introduce a series of tips and tricks that can help you have a pleasant experience working with Gmail. . So stay with us.

1. Enable 2-step login to prevent hacking

It often happens that users lose their account for various reasons such as a very easy and guessable password or giving the account details to someone else. they give. But if two-step login is enabled for your account, it is almost impossible for an unauthorized person to log in.

Of course, before you enable this feature, make sure no one has access to your Gmail. To do this, first sign in to your account, and under the Inbox, there's an indicator that tells you who last used your account. Clicking on it will also show you the IP address and device used to sign in to Gmail. From here, you can block that person's IP to prevent them from accessing the account.

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  • Sign in to your account via the myaccount.google.com link.

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  • Click the Security section on the left side of the panel.

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  • Option 2-Step Verification <//> Click. Now click on the Get Started option to begin the process.

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  • Enter your password so Google can verify your identity again
  • Click Try It Now at the bottom of the page.
  • Click Yes in the pop-up box in Click on your phone or tablet that is activated with the same account.

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  • Enter or confirm your mobile number as a backup option for when security solutions did not work properly or if so.

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  • Enter the code that will be sent to your mobile number via the relevant section and then click on the NEXT option. .

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  • In this step, click the Turn On option. General 2 to enable two-step login.

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2. Block spam messages

If you've received a lot of messages from various sources that you do not know at all but know have an advertising aspect, for example sources that often ask you to join a collection or pay to do something Please try to block them all and do not allow them to be resent. These messages usually include a link that directs you to suspicious third-party websites whose purpose is not known at all. Click the unsubscribe link so that no more messages from this source will be sent to you.

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  • Just enter the received messages (the same spam message that You do not want to receive another message from the source) and click on the dot on the right side of the message.

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  • Clicking on this section will show you many options, one of which is to block the sender and report that message as spam or a message with the purpose of phishing.
  • Click On each of these options, nothing from this source will be sent to you in the future.
  • Gmail alert other users so that they do not receive a message from this sender in the future.

3. Filtering Messages

One of the most Useful and Useful tips and tricks to see a message later but not get it out of reach by sending lots of messages is to filter it. This will remove the message from the Incoming Messages section, but it will be available for viewing at a later time. Do. On the other hand, the volume of messages is so large that you can not leave it in the received messages section to get lost in the mass of messages. So filtering is the best way to not only remove it from this section but also save it for viewing at another time. To do this, follow these steps:

  • Click the Setting icon (an icon similar to the equalizer slide, which is usually located at the top of the incoming messages section
  • In the page that opens, which is easy to work with and without any special complexity, you can enter the information you want, for example, who is the sender, what is the keyword of the message (either in the text or in the title). ), What is the size of the file or is there an attachment to it or not.

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BingMag.com <b>Useful</b> <b>tips</b> and <b>tricks</b> for <b>working</b> with <b>Gmail</b> on <b>desktop</b> computers

  • Do not forget to do the Create Filter option after doing all this. Next to the blue Search option, which is light at first (changes color to blue by entering the above parameters), click to apply the changes.
  • Gmail told you what to do, Gmail tags all important messages from these senders and filtered messages to folders like Sends PAMs, archives, deleted, blocked, or related folders.

Canceling Sending Messages

Sometimes users mistakenly send messages to someone else, and sometimes these messages are not really appropriate. After a message is sent, Google allows you to stop the sending process, but by default, you should almost click on this option as soon as the message is sent, otherwise the message will be sent and you will lose something. You will not come. Even the box that shows you the option to unsubscribe is very small and appears in the lower corner of the image, which you can sometimes click until it is clicked.

But fortunately there is a way you can Increase this time to 30 seconds. This way, after sending the wrong message, you will have 30 seconds to stop the sending process. Even during these 30 seconds you will be able to review the message again. To do this, follow these steps:

  • Click the Settings icon (as a cursor at the top right of the screen).
  • If the settings are related to Gmail's appearance When it opens, click See all settings to open the general settings. Perform the above settings with this section.

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  • in the fourth subset In this section, you can probably see the Undo Send option, which can be changed from 5 to 30 seconds by clicking on the arrow icon (down), which is recommended. Set to the same 30 seconds.

5. Use Smart Writing

Another important Gmail tip on the desktop is that you can use smart writing. This feature will save you a considerable amount of time. Of course, this feature is enabled by Gmail by default, but it is possible to disable it. This can also be done in General in the main settings.

But what is smart writing? This feature helps you to write one word and see the other word in less detail without the need to write. Of course, these words are predicted by artificial intelligence, and sometimes they may be different from what you mean, but a simple click can sometimes eliminate the need to write. On the other hand, such a feature will help you to have a text that is completely free of problems and spelling mistakes because it has the correct grammar by default.

6. Don't Forget Unread Messages

Unlike various social networks, Gmail does not use a feature like Notification Voice to tell you when you have a new message. But there is a section that you can activate to receive various notifications. This feature can be activated in the settings section. Just follow the steps below.

  • Click on the settings icon (as a cursor at the top right of the screen).
  • If the Gmail appearance settings are opened Click See all settings to open the general settings.
  • Follow the Advanced tab, which is also the last tab on this page. Be the Unread message option, which is also the first option.

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  • In this step, click the enable option next to that option, and finally save the changes by clicking Save Changes .

Enabling this feature changes the browser's Gmail page settings to show the number of unopened ads with numbers. This way you will know how many unread emails you have. This feature is especially Useful for those who want to respond quickly to incoming emails.

7. Enabling Gmail-specific shortcut keys

Gmail uses special shortcut keys on the desktop that can help you get things done quickly. Some of them, however, are public and can be used in other applications. For example, pressing the + B shift at the same time can make the text bold or so-called. Others, however, may be unique to Gmail. For example, pressing C will open a window for writing a new message, pressing S will mark the message as an important message, and pressing the hashtag will send the message you are reading directly to the Recycle Bin. To enable shortcuts in Gmail, follow the instructions below.

  • Click the settings icon (as a cursor at the top right of the screen).
  • If the settings are relevant When Gmail appears, click See all settings to open the general settings.
  • The default tab is General ( General ) And that's our job to do the same with the settings.
  • Scroll almost to the bottom of the page to get to the Keyboard shortcuts on option. Click on it.
  • Don't forget to click Save Changes at the end, otherwise your changes will not be saved.

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You can now use Gmail shortcuts to save time. It should be noted that if you want to be aware of other shortcuts in this application, it is enough to use the Shift + combination keys? Press simultaneously to display the list.

8. Hiding Google Mate and Google Chat Links

Because over the next year or two, there has been a lot of focus on holding online classes and classrooms through apps like Zoom, Slack, Microsoft Thames, etc., Google He also decided to make his applications, which performed well in this field, more accessible. In this regard, the shortcut to access them in Gmail web version, Android and iOS. Of course, users who do not want to see these not-so-annoying options can delete it. To do this, just follow the steps below.

  • Click on the settings icon (as a cursor at the top right of the screen).
  • If the settings are related to When Gmail appears, click See all settings to open the general settings.

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  • In this section, click Chat and Meet and select Off in the first section and Hide Select the Meet section in the main menu in the third section.
  • Finally, be sure to click the Save Changes option to save the changes.

9. Disable Smart Features

Although Google's AI-enabled features, which are extremely Useful and engaging, can meet the needs of users in many cases, there are some people who do not like working with it, and somehow They find it scary. As a result, they tend to disable it. You do not need to go through many steps to do this.

  • Click the settings icon (as a cursor at the top right of the screen).
  • Default tab, General ( General ) that we are dealing with to make the above settings with this section.
  • In this section, it is enough to click on the two options Writing suggestions and Smart Compose personalization Click so you no longer have to guess words while writing.

Author Comment: It is recommended to use this feature do. Many users do not use this feature for security or privacy reasons and think that Google can make these predictions by being aware of our daily conversations and thus understanding our writing habits, but we do not appear to have any information regarding our privacy. Endanger us. If Google needs information, it will definitely reach it in a way that users do not understand, like thousands of other companies that do this on a daily basis. As a result, it is recommended that you do not disable this very good and Useful feature so that it can help you write a message, especially in English.

10. Managing Gmail Plugins

Gmail tips and tricks are not limited to these features as users can do a number of other things on the desktop to have a great experience working with this service. The Gmail desktop version has an attractive feature called Add-ons, which is located right on the right side of the page. This section is not available by default, but you can use it to switch between the apps you want, such as Calendar, Google Cape, Task (Activities), and Contacts. This way you can say that almost all the activities you need to do will be in front of you and you can take care of them without having to leave Gmail.

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Additionally, if you click on the positive option at the bottom of these applications as shown above, you can get shortcuts to other good applications such as Zoom, Box, Slack, Terlo, Dropbox , Create Ornoth, and many more, examples of which you can see below in Gmail.

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Important Notes

Gmail is not a simple application with no special features. Just browse through its settings to find that many of the features you thought it lacked are actually visible in the corners of the settings section. Many times users think that the presence of hackers, spam, lack of security necessary to protect the account and Gmail is a weakness and therefore restrict its use, if for all these problems there are a series of solutions in It is considered that with a little patience you can activate them and have the best experience of working with Gmail.


Source: Android Central

Tags: useful, tips, tricks, working, gmail, desktop, computers

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