6 tips for managing time and workload

If you are one of those people who do not like to be told what to do and what sacrifices to make for your career goals, the ideal option For your personality type, there will be jobs that give you the independence to do what you want. But having independence in your job requires focusing on time management skills.

BingMag.com 6 tips for managing time and workload

If you are one of those people who do not like to be told what to do and what sacrifices to make for your career goals, the ideal option For your personality type, there will be jobs that give you the independence to do what you want. But having independence in your job requires focusing on time management skills.

Skills like time management and tasks are not necessarily naturally institutionalized in us and we need to work on cultivating them. Therefore, it is better to look for reliable solutions that will guide us in developing these skills and controlling the workflow.

1. Make it a habit to use the calendar

BingMag.com 6 tips for managing time and workload

relying only on your memory to plan and track it Be a big mistake. The easiest way to become a time management professional is to use a calendar for everything and make it a habit.

There are many digital calendars for managing daily schedules and tasks, some of which can be: He pointed to Microsoft Outlook and Google Calendar.

The goal is for you to enter everything, including meetings, sections of work, events, and generally everything you need to do during the day. If there is something you are likely to forget, be sure to enter it in the calendar. It is best to add whatever you can to the calendar in advance and set aside a specific time at the beginning of the week to do so.

2. Organize your emails into different folders

BingMag.com 6 tips for managing time and workload

Storing all emails in this inbox causes chaos, especially Find an important email later if needed. To solve this problem, you need to categorize your emails into related folders.

The folders you create should be clearly related to your job and role so that they can help you find information faster. These folders can include projects, announcements and updates for the company or organization, group members, emails to follow, such as newsletters, and more.

You may not see the benefit of organizing your correspondence this way in the short term. , But in the long run you will see its role in controlling your workflow.

3. Organizing Files

Nothing is more destructive to your productivity than cluttered files. As a result of this disorder, it will be difficult for you to find the files you need, which will eventually lead to slowdowns and even procrastination.

Just like managing emails, managing files is just as important. And helps you better manage your workflow. In fact, ideally you should not have a file that is not stored in a dedicated folder. And maintains your resolve.

4. Be aware of your work

BingMag.com 6 tips for managing time and workload

Having independence at work means that you are expected to take on tasks Be aware of yourself and know where these tasks are on a larger scale, which is what your team is trying to accomplish. Therefore, it goes without saying that you need a practical approach to achieving this awareness.

You can create a spreadsheet and streamline your entire workflow, from the clients you deal with to project scheduling. List it. Microsoft Excel and Google Sheets are two very useful tools that can help you create this list with ready-made examples. Of course, if you do not like the templates available, you can create your own template.

Your ideal spreadsheet should give you a good idea of the following:

  • The task at hand What is a deadline? You can use work management software such as Asana, which organizes your to-do list to some extent. Finally, it does not matter what method you use to be aware of your work process; But if you are solely responsible for managing your business process, it is important to have an overview of it.

    5. Prioritize your tasks effectively

    BingMag.com 6 tips for managing time and workload

    When there is no one to tell you what to do , You have to decide for yourself which tasks to prioritize over others. This is a skill that most people often have trouble with, because they have to think big and anticipate future consequences.

    Fortunately, there are tried and tested ways to do this that can help you. To help. The MoSCoW method teaches you how to categorize tasks into "essential." Is "done", "should be done", "can be done" and "should not be done". This method is actually a retest system that allows you to specify necessary and unnecessary tasks.

    Another method is the Eisenhower Matrix, which divides tasks into two tables: essential, important, Unnecessary, insignificant. So, if a task is needed in the house, it means you have to do it now. But if it is in an unnecessary/insignificant house, you can ignore doing it now.

    Save time on repetitive tasks

    BingMag.com 6 tips for managing time and workload

    People spend about 25% of their time on repetitive tasks They say that this amount includes a significant part of the working hours, but unfortunately no effective work is done during this period. This time can be spent on emails that have similar text or reports that are written. Which allows you to create up to 10 different shortcuts instead of writing duplicate text.

    This shortcut can be a combination of symbols and letters. When you type them, the plugin automatically converts what you typed to full text. For example, typing report # creates a report structure and then you can edit it and add the details you want.

    Stand at the top of your workflow

    Speaking of workflow management, it is very easy for clutter to occur. So we need to make sure we have everything we need to minimize this situation.

    As humans, we can only use our memory as much as our brains allow, so it's best to Remember not to push yourself. Using these tips can help you manage your workload more effectively and make it a habit.

    • How to manage time properly to achieve success?

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    • 5 simple ways to increase productivity and get more done in less time

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