How to increase productivity by arranging the work space?

Productivity can be considered the heart and soul of any organization. If you want to increase your productivity or that of your employees, tidying up your desk can be an easy place to start. Of course, we don't necessarily mean changing the workplace, but arranging, changing the arrangement of furniture and even office equipment, etc. can change the work space and have an impact on the performance of employees. Fortunately, there are various resources and recommendations. There are tools for arranging the desk and organizing the office, using which you can turn your office into a suitable and better place to work. In this article, we mention some of these tips and recommendations.

BingMag.com How to increase productivity by arranging the work space?

Productivity can be considered the heart and soul of any organization. If you want to increase your productivity or that of your employees, tidying up your desk can be an easy place to start. Of course, we don't necessarily mean changing the workplace, but arranging, changing the arrangement of furniture and even office equipment, etc. can change the work space and have an impact on the performance of employees. Fortunately, there are various resources and recommendations. There are tools for arranging the desk and organizing the office, using which you can turn your office into a suitable and better place to work. In this article, we mention some of these tips and recommendations.

1. Pay attention to air flow and ambient temperature

It's not all about tidying up the desk and sometimes we need to do our work on a bigger scale. Make sure your workspace has the right combination of airflow, temperature, and humidity. The quality of the air inside the office can affect your health, mood, and as a result, your productivity. Therefore, include investing in buying plants, ventilation system and new windows in your plans. Fresh air helps you focus and perform better, and you should never neglect its importance.

BingMag.com How to increase productivity by arranging the work space?

2. Increase natural light

If you frequently experience symptoms of eye strain, headaches, or blurred vision, you should take this much more seriously. Maximizing the use of natural light in the workplace can have an incredible effect on reducing eye fatigue. Natural light also boosts your mood and energy, and as a result, your interest will also increase. If you are looking for ways to arrange your desk to increase productivity, perhaps less option is as effective as using natural light in the work environment.

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3. Keep a bottle of water on your desk

Busy to tidy up your desk? Be sure to reserve a place to store a water bottle. Of course, we don't mean keeping a bottle of water for the beauty of the table! Increasing water consumption will improve your sleep quality, energy level, alertness and awareness. By constantly placing a water bottle on the table, you will always remind yourself to drink water. It is enough to continue this habit for a few days and a few weeks to see its amazing results yourself.

4. Reduce Distractions

This really comes down to tidying up your desk. The less clutter and distractions on your desk, the better the quality of your work. So, remove the extras from the table. Also, to not let anything distract you, put your phone on silent mode and temporarily turn off notifications on your mobile phone or laptop. With this, everything will be ready to fully focus and maximize productivity.

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BingMag.com How to increase productivity by arranging the work space?

5. Food and snacks have no place on the desk

You must remember to keep food (especially junk food) away from your desk. Remember, your daily energy and the energy you need to do your work comes from the foods you eat. Therefore, the better nutrition you have, the better physical and mental preparation you will have to work and concentrate. If you want to feel energetic, positive and focused, eat a nutritious and balanced diet. Many times we put some snacks on our desk and eat them while working. This is a wrong habit and it interferes with your diet. However, if you are going to eat something between work hours, it should preferably be from vegetables or nutritious seeds and nuts. Consuming these substances will help you avoid the feeling of laziness and heaviness that occur after consuming unhealthy foods.

6. Invest in room decor and a better storage system

If you work remotely, make sure to include investing in beautiful and stylish wall shelves in your plans. These shelves help the beauty and decor of your room. On the other hand, they will also make the floor and the desk quiet. On the other hand, you can put some essentials on these shelves and have easier access to them in the future. In general, the more orderly and organized your work equipment is, the better your peace of mind will be and as a result, your efficiency and productivity will increase. On the other hand, it will also be easier to find and access in the future. If you don't telecommute, ask the organization you work for to provide you with such a tool.

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BingMag.com How to increase productivity by arranging the work space?

7. Make tidying your desk a daily habit

One of the best ideas and solutions is to tidy and clean your desk at the end of each working day. By doing this, everything will be ready for work on the next working day, and there is no need to start your work by cleaning and tidying the desk. Cleaning the desk and work environment is not time-consuming at all and is done easily. To do this, you can use surface cleaning solutions or even wet wipes. If you are among the people who also use the same table for eating, compliance with this point becomes much more important.

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8. Do not confine yourself to the environment

In general, you should not be inactive during the work day. After working for a while, get up and move a little. This movement and a little walk is not only very useful for your physical health, but it will also give your mind a chance to rest and sort things out. Therefore, make sure that your desk or office is not too limited. This means that devices such as copiers, fax machines, or water coolers should not disturb your movement.

Remember, productivity is not only related to the amount of time spent doing things. The quality of the time spent is also very important. So, be sure to tune up and refuel yourself once in a while!

Of course, having enough room to move around can have other benefits. Maybe your job requires you to move and talk with different people. Maybe you are managing or supervising a department and moving in the department and disobeying the employees is one of your duties.

BingMag.com How to increase productivity by arranging the work space?

9. Personalize the environment

Personalizing your space albeit in moderation can increase your emotional connection to your work. But it's important not to let these personalizations clutter your desk and work environment.

Although you shouldn't keep unused items on your desk, at the same time, it's okay to design the space in such a way that The visual aspect of the environment should be strengthened. On the other hand, using some accessories (such as a desk calendar), although they may take up space and make the desk crowded, they are practical and will help increase your productivity.

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All in all, it can be recommended to choose your personal equipment in a way that inspires you and allows you to be more efficient. For example, using a small photo frame of children and family is common among married people. They believe that seeing this photo of their children will give them enough motivation to work.

Finally, we must remember that no one is the same as another. Therefore, there is no definitive and complete approach to the arrangement, design and arrangement of the work desk. If you are the manager of an organization and a department, this tip can also apply to you. Based on this evidence, it is better for managers to give their employees freedom of action in how to arrange their desks. For example, allow them to bring a plant or a personal photo to the desk, because these things help employees to be more successful in achieving their goals.

10. Find space for equipment

Equipment like cell phones and tablets act like a double-edged sword. Although these equipments are very important and help a lot in getting things done, they are also known as one of the main distractions. Therefore, one of the best ways to prevent such problems is to find a fixed place for this equipment.

Our recommendation is to give a fixed and dedicated place (such as a drawer) to this equipment. assign As long as the mobile phone is in front of your eyes, you can reach for it at any moment and start working. On the other hand, when these tools are in a special drawer, you won't notice the messages and notifications and they can no longer distract you.

BingMag.com How to increase productivity by arranging the work space?

11. Make the environment attractive and lovely

The question is, is it enough to tidy up the desk? Can the psychology of colors help you increase your performance and productivity? Many studies have been conducted in this field and emphasize the effect of colors on brain function. Artists use color theory to combine and juxtapose them to produce certain aesthetic results. In short, warm colors increase heart rate and blood pressure. But cooler colors can help you relax.

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This also applies to work environments. Some colors can affect your performance, creativity, mood and efficiency. For example, blue is one of the best colors that can be used in work environments and increases efficiency and concentration. it has. Green color also has the same effects and gives a person a feeling of health and happiness.

Since blue and green colors are among the main and most common colors in nature, it is not surprising that they improve the feeling. And they become human spirit. Use these colors in your office and work environment and see their impressive effect.

On the other hand, although the use of blue color in the work environment can have a positive effect. But the blue color of your monitors is the most harmful to your eyes! Today's employees stare at the monitor screen for about 10 hours a day, and the blue light of these screens is very harmful to the eyes and causes eye fatigue. Among the best solutions to prevent eye damage, we can mention the use of blue light filtering glasses, blue light limiting applications for computers, and blue light filtering glasses for monitors.

BingMag.com How to increase productivity by arranging the work space?

12. Don't forget to organize your files

As we know, today's workplaces have become more digital. Therefore, whatever was said about cleaning and arranging the work desk, documents and documents, is also discussed in the digital field. In other words, your computer and mobile phone files should also be organized. If you are going to spend several hours working on the computer during the day, it is very important that all the files are organized and organized.

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    To properly organize and categorize computer files, you can use this 4-step model:

    Step 1: Centralization involves using a system Specific to maintain files, use network capability to share files with others and integrate different systems

    Step Two: Organize including separating personal and work files, arranging new files in Right away, sort files by category or project or date, using relevant keywords and tags.

    Step Three: Structuring including creating a consistent naming format, Use small names that are memorable, resist creating copies and different versions of files

    Step 4: Maintenance includes creating a regular and regular habit of organizing files. Scheduling the review of content and files, archiving files that you do not use

    Using this 4-step model, after a short time you will notice the extraordinary organization and order of your computer files, and of course its impact on your work performance. .

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